Structured initial assessment
Capture the presenting complaint, history, findings and therapy goals in a consistent assessment format, so every therapist records the same essentials.
Patient Care
Physiotherapy follow-up and tracker software for hospitals and clinics
Record every physiotherapy assessment, session plan and therapist note in one place, schedule follow-ups on time and keep a complete recovery record for each patient — from the first evaluation to the final discharge from therapy.
- recovery record per patient
- 1
- therapist notes & plans
- Session-wise
- reminders & due lists
- Follow-up
| Patient | Condition | Session | Status |
|---|---|---|---|
| Patient R. Mehta | Post-op knee (TKR) | 6 of 12 | Completed |
| Patient S. Iyer | Lower back pain | 3 of 8 | Due today |
| Patient A. Khan | Frozen shoulder | 1 of 10 | New assessment |
| Patient P. Das | Stroke rehab | 14 of 20 | Missed — call back |
| Patient N. Gill | Ankle sprain | 5 of 5 | Discharged from therapy |
Why physiotherapy patients drop out before they recover
Physiotherapy is delivered over many sessions, often across weeks or months. In most hospitals and clinics, assessments are written on paper, session notes live in registers or personal notebooks, and follow-up calls depend on a therapist remembering who is due. When a patient misses a session, nobody notices until they stop coming altogether — and the recovery record is left incomplete.
COPPERJAM Physio Follow-up & Tracker gives your physiotherapy department a structured digital workflow. Each patient gets an initial assessment, a session plan and a running treatment history, with therapist notes added after every visit. Follow-ups are scheduled automatically, due and missed sessions are flagged, and the full recovery record is available to the treating doctor, the therapist and the department head on one screen.
Everything your physiotherapy department needs
Session plans
Define the number of sessions, frequency and planned treatment for each patient, and see progress against the plan at a glance.
Therapist notes
Therapists add session-wise notes on the treatment given, patient response and any change in plan — building a clear, dated treatment history.
Recovery tracking
Record progress at each session so doctors and therapists can see how a patient is responding over time, not just on the day.
Follow-up scheduling & reminders
Next sessions are scheduled from the plan, and due-today and overdue lists make sure no follow-up is forgotten.
Missed-session alerts
Patients who miss a scheduled session are flagged for a call back, helping your team reduce therapy drop-outs.
Complete recovery record
Assessment, plan, notes and outcome are stored together as one patient record, ready for review, referral or discharge from therapy.
Therapist workload view
See each therapist’s patient list and sessions for the day to balance workload across the department.
Department reports
Track active patients, sessions delivered, follow-up compliance and completed therapy courses for the physiotherapy department.
From first assessment to recovery
- 1
Assess
The therapist records the initial assessment and therapy goals for a referred or walk-in patient.
- 2
Plan
A session plan is created with the number of sessions, frequency and planned treatment.
- 3
Treat & record
Each session is logged with therapist notes and progress, and the next follow-up is scheduled.
- 4
Review & close
Doctors and department heads review the recovery record, and the course is closed with its outcome.
What changes for your team
Fewer missed follow-ups
Due and overdue sessions are visible every day, so your team can call patients back before they drop out.
One complete recovery record
No more scattered registers — every assessment, note and outcome sits in a single patient history.
Consistent documentation
A structured format means every therapist records the same information, making handovers simple.
Visibility for department heads
Workload, session volumes and completion of therapy courses are available without manual counting.
Works with
- Your HIS
- Doctor referrals
- Hospital CRM
- SMS / WhatsApp reminders
- Excel export
Frequently asked questions
What is physiotherapy tracker software?
Physiotherapy tracker software records a patient’s physiotherapy assessment, session plan, therapist notes and follow-ups digitally. It helps hospitals and clinics make sure patients complete their therapy course and keeps a full recovery record for every patient.
Is it suitable for both hospitals and standalone clinics?
Yes. The module is designed for hospital physiotherapy departments and for physiotherapy clinics. It can run alongside your HIS or be used on its own where a clinic does not have one.
Can therapists add notes after every session?
Yes. Therapists record session-wise notes — treatment given, patient response and any change to the plan — and these build up into a dated treatment history for the patient.
How are follow-ups managed?
Follow-up sessions are scheduled from the session plan. The system shows due-today and overdue lists, and patients who miss a session are flagged so the team can call them back.
Can doctors see a patient’s physiotherapy progress?
Yes. The treating doctor can view the assessment, plan, therapist notes and progress for a patient, which helps when reviewing recovery or deciding on the next step of care.
Can the tracker be customised to our assessment format?
Assessment fields and reports can be configured to match your department’s existing format during implementation. We review your current forms with your team before go-live.
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Learn moreSee it working with your own data
Book a 30-minute demo. We will map the product to your workflow and show you what goes live in the first month.