Online registration pages & forms
Create a registration page for each fair or seminar, with form fields for destination country, course level, intake and more.
For education consultants
Education fair management software for seminars and counselling events
Run education fairs, university seminars and student counselling events from one system — online registration, QR tickets and check-in, counsellor and university slot scheduling, on-the-spot lead capture, reminders and post-event follow-up.
- tickets & fast check-in
- QR
- reminders built in
- WhatsApp & email
- lead list per event
- 1
- RegistrationsOnline form · QR tickets sent by WhatsApp & email
- Student S. Gill — checked inInterested in: Canada · Postgraduate · Counsellor desk 3
- University slot — Sample University11:00–11:20 · 4 of 6 students booked
- Student T. Roy — lead capturedUK · Undergraduate · Follow-up call tomorrow
- Registered, not attendedMoved to post-event follow-up list
Why education fairs lose leads after the event
Education fairs, university seminars and counselling events are among the most valuable sources of student leads for consultants and institutes. Yet most events still run on spreadsheets, printed registration sheets and business cards. Queues form at the entrance, university representatives do not know who is coming to their desk, and when the event ends the team spends days typing up leads — by which time many students have moved on.
COPPERJAM education fair management software handles the whole event lifecycle. Students register online and receive a QR ticket; at the venue, check-in takes seconds and every student’s interests are captured as a lead. Counsellor and university sessions are booked in defined slots, reminders go out by WhatsApp and email, and after the event your team has a clean, segmented lead list ready for follow-up.
Everything you need to run an education event
QR tickets
Every registered student receives a unique QR ticket by WhatsApp and email, ready to show at the venue.
Fast QR check-in
Staff scan tickets at the entrance to mark attendance instantly, with on-the-spot registration for walk-ins.
Counsellor & university slot scheduling
Set up time slots for counsellors and university representatives, and let students book or be assigned a session.
Lead capture at the event
Capture each student’s interests, preferred country and course as a lead during check-in or at the counsellor desk.
WhatsApp & email reminders
Send confirmations, event reminders, venue details and schedule updates to registered students.
Post-event follow-up
Assign attended and no-show students to counsellors for follow-up calls and messages after the event.
Event & lead reports
Registrations, attendance, sessions booked and leads by country, course and source for every event.
Multi-event management
Run several fairs, city roadshows or webinars and compare registrations and attendance across them.
From registration to follow-up
- 1
Publish
Create the event, its registration page and counsellor or university slots, and share the link through your campaigns.
- 2
Register & remind
Students register online, receive QR tickets, and get reminders on WhatsApp and email before the event.
- 3
Check in & capture
At the venue, tickets are scanned, sessions are managed and every student’s interests are captured as a lead.
- 4
Follow up & report
Leads are assigned to counsellors for follow-up, and event reports show attendance and lead quality.
What changes for your team
Shorter queues at the entrance
QR check-in replaces paper sign-in sheets, so students reach the counsellors faster.
Organised sessions with universities
Counsellors and university representatives know who is booked into each slot.
Leads ready the same day
Student details are captured digitally at the event — no typing up registers afterwards.
Follow-ups that actually happen
Every attendee and no-show is assigned to a counsellor, with clear reports on what was done.
Works with
- WhatsApp Business
- QR codes
- Registration landing pages
- Excel import & export
- IELTS & PTE mock test platform
Frequently asked questions
What is education fair management software?
Education fair management software helps education consultants and institutes run fairs, seminars and counselling events. It covers online registration, tickets and check-in, session scheduling, lead capture at the event, reminders and post-event follow-up.
Can students register online before the event?
Yes. Each event gets its own registration page and form. Students register online and receive a QR ticket by WhatsApp and email.
How does QR check-in work at the venue?
Staff scan the student’s QR ticket on a phone at the entrance, and attendance is recorded immediately. Walk-in students can be registered on the spot.
Can we schedule sessions with counsellors and university representatives?
Yes. You can define time slots for each counsellor or university desk, and students can book a slot during registration or be assigned one at the venue.
What happens to the leads after the event?
All attendees and registered no-shows are available as a lead list with their interests. Leads can be assigned to counsellors for follow-up, and reports show progress for each event.
Can we send reminders on WhatsApp?
Yes. Confirmations, reminders and event updates can be sent to registered students on WhatsApp and email.
See it working with your own data
Book a 30-minute demo. We will map the product to your workflow and show you what goes live in the first month.